Rhode Island Convention Center Catering Menu


Event Planning Guide / Facility Descriptions / Measurements

FACILITY DESCRIPTIONS / MEASUREMENTS /a. introduction The Rhode Island Convention Center has been specially designed to accommodate a variety of functions and events, with rooms varying in size from 304 square feet to 100,000 square feet. Entryways, access hallways, dock areas, and elevators/escalators are located to provide convenient and safe access to all areas of the building. A walk-through of your space prior to your event can be arranged though your Event Manager. The Rhode Island Convention Center is a non-smoking facility.
FACILITY DESCRIPTIONS / MEASUREMENTS / b. pre-function space This pre-function space will provide the setting for event registration, information booths, receptions, cocktail parties, and other traditional activities. Electric, telephone, and T-1 Internet lines for registration are available at designated areas. Use of space outside of the rooms directly named within the contract is limited to the area immediately outside the space, and may be used for registration purposes only. Use of this space may not in any way disturb or obstruct other occupants. If you have any questions about space availability or use, please contact your Event Manager. Floor Load Pre-Function Exhibition Level Floor Load 100 lbs per sq/ft Pre-Function Ballroom Level Floor Load 100 lbs per sq/ft Light Levels Prefunction 30 foot candles at 30" Height off the Floor (Desk Top Level)
FACILITY DESCRIPTIONS / MEASUREMENTS / c. the exhibition hall The Exhibition Hall level is a single expanse of one hundred thousand (100,000) square feet of Exhibit space. This space may be configured as a single facility, with up to four (4) points of access, or be acoustically subdivided into up to four (4) halls. Each of the four (4) halls has its own entrance to allow self-contained movement. The Exhibition Hall floor surface is made up of polished concrete. Utility floor ports are located on thirty (30') centers with phone, electric, plumbing, air compression, and internet connections. Concession stands and restrooms are available inside all four halls. Ramp access to the loading dock via West Exchange Street provides direct access to the exhibit hall. There are ten (10) truck bays, nine with load leveling capacities and truck marshaling adjacent to the West Exchange Street entrance. There are two loading ramps for vehicle unloading. General Measurements Roll Up Doors Hall A, Hall C, & Hall D - 16' Height X 12' Width Hall B - 16' Height X 16' Width Hall D (access to Prefunction) Roll Up Door 8' Height X 8' Width Loading Ramp Doors Ramp A & Ramp B - 16' Height X 16' Width Floor Loading Ramp Exhibition Level 350 lbs per sq/ft Hanging Load Exhibition Hall Points (hooks only) - 1000 lbs per point Lighting Level Exhibit Hall 70 foot candles at 30" Height off the Floor (Desk Top Level)
FACILITY DESCRIPTIONS / MEASUREMENTS / d. Ballroom The Ballroom can be opened to a 20,000 square-foot space, or divided into up to 5 separate Ballrooms of varying sizes. Special features include state of the art audio/visual, dimming, and design lighting systems highlighted by a multilevel ceiling and theatrical-type chandeliers. General Measurements Freight Elevators Freight Service Levels Serviced ALL Door Size 10' H X 12" W 8' H X 4'6" W Width X Length 12' X 20' 6'6" X 8'8" Ceiling Height 12' 9' Load Capacity 20,000 lbs 6,500lbs Lighting Level Ballroom 20-30 foot candles at 30" Height off the Floor (Desk Top Level) Ballroom Service Doors 9' 10" Height X 9' 7" Width Floor Load Ballroom Room Level 150 lbs per sq/ft Hanging Load Ballroom Truss Points (exposed only) - 1000 lbs per point
FACILITY DESCRIPTIONS / MEASUREMENTS / e. meeting rooms The Meeting Rooms are divided into the East (550AB-553AB) and West (554AB-558AB) Wing. These rooms can be divided to offer the meeting planner flexibility in room sizes. There are a total of seventeen (17) rooms available. Electrical, phone, internet, and amplification speakers are available for installation in each room. One standard meeting room set up is provided for each room free of charge, subject to inventory availability. A standard room set-up includes: theater, classroom, u-shape, or conference style seating (subject to table availability) head table podium one full water cooler one trash can A microphone comes free of charge if AVS of Rhode Island is used as your AV provider. Use of space outside of the rooms directly named within the contract is limited to the area immediately outside the space, and may be used for registration purposes only. Use of this space may not in any way disturb or obstruct other occupants. If you have any questions about space availability or use, please contact your Event Manager. Lighting Level Meeting Rooms 50 foot candles at 30" Height off the Floor (Desk Top Level)
FACILITY DESCRIPTIONS / MEASUREMENTS / f. rotunda room The Rotunda Room is an all-glass enclosure that overlooks downtown Providence and the historic East Side. Executive meetings and high profile functions are appropriate for this elegant room. Because of the all-glass makeup, the Rotunda Room is unsuitable for certain AV programs during daylight hours. Please consult you Event Manager for details
FACILITY DESCRIPTIONS / MEASUREMENTS / g. show suites Available to show management overlooking the Exhibit Hall space are four Show Suites overlooking each hall. These areas are designated in the License Agreement. Fully furnished with a desk, chairs, television, and refrigerator, these rooms can accommodate all of your business needs. Removal of this furniture and usage (other than its original intent) must be approved by your Event Manager.
FACILITY DESCRIPTIONS / MEASUREMENTS / h. loading dock A loading dock with ten bays, nine with leveling capacities, is available for loading and unloading of trucks and other vehicles. Two loading ramps are also available. The loading dock is on the same level as the Exhibit Halls; a freight elevator can transport materials to the Ballroom level. A marshaling yard for oversize vehicles can be made available; please contact your Event Manager to make arrangements. Any vehicles under 6'9" must be parked in the parking garage or surrounding areas. No parking is allowed on the loading dock for any reason and any vehicles that are not being unloaded or loaded must be removed from the dock. Any vehicle left unattended will be towed. Loading Dock usage is subject to the Union Rules and General Conditions provided in this guide.
FACILITY DESCRIPTIONS / MEASUREMENTS / i. metro & terrace cafe Two separate café areas are selectively available to serve a wide selection of meals and snacks to patrons of all Rhode Island Convention Center meetings and shows. The Terrace Café is located on the Mezzanine level between the Exhibit Halls and the Ballrooms/Meeting Rooms. Overlooking downtown Providence, this area can seat up to 30 people at tables and counters and is wheelchair accessible via a lift from the fourth floor. The Metro Café is on the Exhibit Hall level and also serves hot meals, coffee, and snacks throughout the day. Seating for 65 people is available in the Metro Café. Please contact your Catering Sales Manager to request the availability of these areas for your event.
FACILITY DESCRIPTIONS / MEASUREMENTS / j. ada compliant facility The Rhode Island Convention Center strives to meet the needs of disabled patrons at all events. All areas, including restrooms and food courts, are accessible. Elevators are located on each level, with a wheelchair lift to the Mezzanine level. Both adjacent parking facilities have specifically marked parking spaces for physically challenged patrons. Van parking for disabled patrons is located at the north end of the parking garage across from the North Garage entrance. A limited number of wheelchairs are available to patrons who need them. Special hearing devices can be hooked in to your sound system if the AV company and Convention Center are informed of their needs in advance. If you have attendees with special needs please let your Event Manager know as early as possible so any necessary accommodations can be made. close window