Event Planning Guide / Operational Requirements
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You will be provided with a Cost Estimate during the sales process to help you determine the labor and material rental costs associated with operating an event within the building. The following information provides the basic guidelines used by your Event Manager to develop this estimate. There may be variations in your cost estimate based on information about your particular show. The Cost Estimate is not a pricing guarantee, and may be adjusted for changes in labor rates, changes in the requirements to operate an event safely and successfully, or to accommodate changes in an event. Your Event Manager will work closely with you to ensure that your costs reflect your needs.

Any room turnovers are subject to a turnover fee based on the labor needed to do the turn. Please speak with your Event Manager if you will need a change in room set-up at any time during your meeting to determine what the cost will be.

Overtime Rates may apply on Saturday and Sunday. The following services must be provided through the RI Convention Center. All labor services are based on a four hour minimum.


OPERATIONAL REQUIREMENTS / b. public shows
  Box Office Supervisor All show hours plus one hour before and one hour after
  Ticket Sellers At least two at all times, additional based on estimated attendance and number of box office locations.
  Ticket Takers At least two all show hours plus ½ hour before and after show; additional based on estimated attendance and requirements at post (hand stamping, etc.) and number of entrances.
  Switchboard Operator All show hours
  RICC Dock Guard All Move-in and Move-out hours plus two hours before each move in time begins. Changes based on estimated dock traffic and potential security concerns.
  RICC Security Guard All show hours. Changes based on potential security concerns and additional needs.
  Fire Marshal All show hours
  Police Officer All move-in and move-out times to regulate street traffic
  Nurse All show hours
  Cleaners Minimum of two plus one for every Exhibit Hall/Ballroom used as exhibit space. May be increased based on nature of show.
  Electrician All Show Hours
  Building Engineer All Show Hours, All Move-in and Move-out Hours
Final Cleanup: $1000.00 per hall for dumpster/trash removal/final clean-up charge.

Aisle Carpet Vacuuming: Five cents per square foot per day for show management.

Shows that involve Food products and/or Food preparation
Custodial 2 cleaners per hall, all show hours
Sink One sink per 25 Food exhibitors (see plumbing order form)

Shows that involve construction materials, mulch, dirt, and/or other heavy materials:
Additional clean-up charge per hall to be determined based on past history and/or prevailing rates




OPERATIONAL REQUIREMENTS / c. trade shows / conventions with exhibits
  RICC Dock Guard All Move-in and Move-out hours plus two hours before each move in time begins. Changes based on estimated dock traffic and potential security concerns.
  RICC Security Guard All show hours. Changes based on potential security concerns and additional needs.
  Fire Marshal All show hours
  Police Officer All move-in and move-out times to regulate street traffic
  Nurse All show hours
  Cleaners Minimum of two plus one for every Exhibit Hall/Ballroom used as exhibit space. May be increased based on nature of show.
  Electrician All Show Hours
Final Cleanup: $1000.00 per hall for dumpster/trash removal/final clean-up charge.

Aisle Carpet Vacuuming: Five cents per square foot per day for show management.

Shows that involve Food products and/or Food preparation
Custodial 2 cleaners per hall, all show hours
Sink One sink per 25 Food exhibitors (see plumbing order form)

Shows that involve construction materials, mulch, dirt, and/or other heavy materials:
Additional clean-up charge per hall to be determined based on past history and/or prevailing rates




OPERATIONAL REQUIREMENTS / d. conventions - no exhibits
  Security Guard All show hours .
  Fire Marshal All show hours hours if attendance exceeds 1000 people
  Nurse All show hours for any show anticipating 1000+ attendees, or the nature of the show dictates




OPERATIONAL REQUIREMENTS / e. competitions, pageants, athletic events
  RICC Security All show hours hours plus and hour before and after even.
  Fire Marshal All show hours if attendance exceeds 1000 people
  Nurse All show hours




OPERATIONAL REQUIREMENTS / f. banquet events and meetings
  Fire Marshal All show hours if attendance exceeds 1000 people
  Nurse All show hours for any show anticipating 1000+ attendees, or the nature of the show dictates