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Facility / Event Planning Guide /
9. Building Rules /
f. Damages
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View printable version of the EPG Building Rules
Damages
Any damage to any Center property or equipment is to be reported immediately to the Rhode Island Convention Center's
Security Department located on the Exhibition Level. If the facility is not returned in same condition as received,
the Center will clean and make necessary repairs and include the estimated cost for such cleaning in the Licensee's
settlement. All damage, except for normal facility wear and tear, is the responsibility of the Licensee. You are
encouraged to schedule a mutually convenient "walk-through" appointment to verify the condition of the Facility
prior to your event with your Event Manager and the Maintenance Manager. A final walk-through will take place at
the completion of the event and a damage evaluation report will be completed.
Licensee shall not cause or permit any nails, staples, hooks, tacks, screws, or the like to be driven into any part of
the Premises. Licensee shall not erect any decorations or adhesive including tape that would deface the walls, ceilings,
floors, facilities, and equipment contained in the Premises.
The walls, floors, ceilings, or other areas of the Center or its furnishings or fixtures are not to be painted by
Licensee or have permanent covering applied. Materials may be attached to the Premises by means of cords, ropes, or
ribbons or in any other manner which will not mar, deface, or damage the Premises or its furnishings and fixtures
provided prior written consent of Licensor for such method of attachment is obtained. Service contractors may not
use tape to mark the carpeted areas of the building.
No trucks, carts, or other devices to move equipment or freight will be allowed on the meeting room or ballroom
carpet without the use of plywood, maisonette, or visqueen. Freight access to the meeting rooms is through the
Freight elevator in the back of the building ONLY. Motorized vehicles, forklifts, gas or electric carts may not
be operated in lobbies, concourses, or any carpeted area of the center. Heat tape and double-face tape may not
be used on carpeted or terrazzo floors. Additionally, floor coverings over permanent carpet must be approved in advance.
Licensee agrees not to exceed the published load limits of any floor areas and ceiling tracks.
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Tel: 401-458-6000 • Fax: 401-458-6500 • Email: jmcginn@smgricc.com
One Sabin Street, Providence, RI 02903-1814
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